Overview
Vendor claims are agreements or statements suppliers or vendors make about their materials, products, and/or performance. This article will cover establishing general ledger accounts to separate the claims for labor, purchasing, and sales. These accounts will ensure proper income separation for improved financial management.
Setting Up the Claim Module
Creating new General Ledger Accounts for Claim Sales, Purchasing, and Labor
New General Ledger accounts will need to be set up for claims for A/P and A/R purposes. One for the claims sale, one for the claims purchase, and one for the claims labor.
ADMIN>LEDGER ACCOUNTS
Mapping New Claim General Ledger Accounts
The newly created GL accounts can be mapped for claim jobs in the Store Information area of Admin. Once the claim is invoiced, the system will use the mapped general ledger accounts as the posting accounts. The ledger postings will separate the Claims Sale from the Sales, Claim Purchase from Purchases, and Claim Labor from Labor.
ADMIN>STORE INFORMATION
Claim Stages and Claim Types
The value lists for Claim Stages and Types need to be set up. Users will need access to the Report Admin Options to add the categories to the Value Lists menu in Admin.
ADMIN>VALUE LISTS>CLAIM STAGE
ADMIN>VALUE LISTS>CLAIM TYPE
Setting Up Vendor as a Customer
Create a Customer/Contact before processing a Claim. Your vendor responsible for the claim will now be a customer.
Additional Claims Articles
To process and close the claim, please follow the link below.
Claims-v23b8.2-20240604DN-KB